Letter Request Form

Thank you for your interest in receiving a letter from the Mayor. Please note: we only offer letters to Virginia Beach residents. At his discretion, the Mayor will provide letters that address specific events worthy of recognition.

Please submit a request at least 6 weeks prior to the date for which the letter is needed to allow full consideration.

Organization (If Applicable)

Phone Number

District

Relation to the honoree/organization

Date Letter Needed

Deliver To

Name

Street Address

City of Virginia Beach State

Zip Code

If the option is available, would you like to pick up the letter from City Hall (2401 Courthouse Drive) instead of having it mailed?*

In the space provided below, please give a detailed description of the individual, company or organization you would like this letter for and why*

In the space provided below, please give a detailed description of any special message you would like the Mayor to consider including in the letter.*

Details of Request

Role for Mayor/City Council

Guest only (no remarks are requested)

Ceremonial document only (document to be mailed/picked up with no City Council attendance requested)

Speaking role (Mayor/City Council member(s) requested to attend event and speak/present)

If presenting, provide date, time, and location of event:

If requesting someone to speak, in what capacity?

Welcome remarks

Topic-oriented discussion

Keynote

If requesting speaker, how many minutes are you allotting for the remarks/presentation?

If the person of your highest priority is unavailable, would you like us to send the invitation to other Council Members to see if someone else is available?

Tell us what Mayor/Council should do upon arrival.

Go to a specific room

Will be greeted

Must register with host

Will be escorted to ceremony

Will be escorted to table

Format of Room

Guests will be seated in rows of chairs

Guest will be seated at tables

Speakers will be standing on stage

Speakers will be seated on stage

Speakers will have lectern/podium

Speakers will have stationary microphone

Speakers will have lapel/lavaliere microphone

Speakers will have hand-held microphone

Other details about the event the Mayor/Council Members should know